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Supply Pick Lists and Case Carts
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Resource Conflict Resolution
Historical Case Times
Charting
Reporting
Nursing Documentation
Query Patient Registry
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Electronic Grease Board
Preference Cards
Supply Pick Lists
Supply Case Carts
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Interfacing
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Supply “pick-lists?are similar to the user-defined preference card templates, except that supply items are sorted according to the location where they are stored rather than supply category. The supply pick-list is available as a printable report or as an electronically editable form.

Features of the supply pick-list system include:  

  • Case-based preference (pick-list) cards
  • User-defined supply categories
  • Relational tables (supplies, equipment, implants, medications, staff, etc.)
  • Modified using the "exception" method
  • Real-time capture (in the OR during surgery)
  • Barcode update of tables as well as capture and edit of case-specific cards
  • Ability to link supply "pick-lists" to cards
  • Designed specific to surgeon, procedures, or combinations (surgeon groups, specialties, procedure groups, classifications, etc.)

Pictured below is an example of the supply pick-list as a printable report.

 


The pick-list as a printable report can be personalized for each user, can be used pre-operatively to build supply case carts, and again postoperatively to record quantities returned, resulting in the automatic reconciliation of quantities used.

Barcode scanning can be used for real time or postoperative reconciliation of case-specific cards. For real time reconciliation a preference card template is loaded during the case and modified using the "exception" method, resulting in a case-specific record of supply items used during the case.

For postoperative reconciliation all cases for a schedule date are retrieved, and then supply requisition (pick-list) reports may be printed for manually building and/or editing case carts, or supply requisition forms may be downloaded into a tablet computer for electronically building and/or editing case carts.

Building and Reconciling Case Carts

Tablet-optimized forms, like pictured below, can also be used preoperatively to build case carts and post-operatively to reconcile supply quantities used during the case. Data columns can include:
  • Storage Location
  • Quantities (preference card, pick-list, not used, and used)
  • Item Description
  • Item Code
  • Item Category
Pictured below is an example of a tablet-optimized form used preoperatively to build case carts and post-operatively to reconcile case carts.

Intra-Operative Reconciliation of Supply Items Used

In addition to the two methods described above, it's also possible to reconcile supply items used during the case intraoperatively, using the exception method based on pre-defined case-specific preference cards. Of course the major advantage of this is the ability to update suse of supply quantities and case costing data in realtime.

Pictured below is an example of a form used intraoperatively to reconcile supply items used during a case.



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